Optimizing your working time, easier said than done! Yet it is one of the major concerns of entrepreneurs. Time management is crucial for business leaders. Knowing how to organize your days in the best possible way to be productive is at the heart of the daily life of entrepreneurs. There are some good habits to take to optimize your working time. How to behave in order to manage your time effectively within the company?
Combine professional and private life is the challenge of the entrepreneur. A day consists of 24 hours and there is not yet a vaccine for not sleeping and so whether you like it or not time management is the cornerstone.
Set priorities, easier said than done
Setting priorities is the heart of time management for entrepreneurs. All the processes in the company can be divided into three categories: urgent tasks, essential tasks and others that are not to be underestimated. First evidence, a leader must focus on urgent activities, which cannot be postponed (under penalty of paying a penalty in the event of delay or losing a customer for example). The activities essential to the proper functioning of the company are part of the second batch and must be well managed so as not to end up in an emergency. Finally, peripheral activities must be taken into account in a well thought-out upstream organization.
Avoid wasting time, but how?
The days are never long enough for business leaders who have to carry out several activities at the same time. To manage to spare enough time for crucial processes, it is necessary not to waste time with peripheral activities and therefore to make choices that are sometimes not easy to make. For example, an entrepreneur may decide to attend only essential meetings and set time slots fixed per day to answer his emails. It is also interesting to use work applications on the go, like Any.DO to plan projects or Evernote to make all kinds of professional annotations.
Log out during a task
When you embark on a task, you should be disturbed as little as possible by your surroundings. It is often advisable to disconnect from your laptop or your e-mail box so as not to be interrupted every five minutes. You can use a virtual assistant for your phone or indicate by automatic response that you cannot take requests into account at this time. You can even give an emergency number to one of your employees in the event that a real emergency arises in order to be more serene and efficient.
Manage the unforeseen: keep time slots for the unforeseen
We forget it too often, but the unforeseen are an integral part of the life of a company. A too busy schedule does not allow to face these contingencies, and can be really problematic when an emergency arises. It is therefore advisable to set aside a margin equivalent to 10% of their time each day, which will be devoted to managing delays or unexpected difficulties. This organizational precaution reduces stress and allows more time for reflection. To set it up, we can consider using professional time management software such as the Kelio software package. We must not focus on an unforeseen event that we have already encountered but try to understand them all as far as possible such as the strikes that impacted transport at the end of 2019, the loss of a customer, the shortage of materials. firsts, a cyberattack …
Learn to delegate, develop confidence in yourself and in others
Know how to delegate if you want to be able to get your head out of the water. Managers too often underestimate this aspect of business life, but it is illusory to think that they can manage everything without delegation. To optimize his time, the entrepreneur has every interest in entrusting a certain number of tasks to his employees or to external service providers, in complete autonomy, in order to free up the time to work on the general strategy of the company. This does not preclude retaining control of operations but makes it possible to sort out what is the exclusive responsibility of the manager and what can be entrusted to the employees. But even more, pass on your methods so that you are not the only one using them! If you are very efficient but your collaborators have not integrated them, they will remain dependent on you and therefore you will not be able to devote yourself to your mission.